W2 Replacement Project

Currently, the WSP Criminal Records Division (CRD) uses a 7-digit crime code to identify violations. Historically, crime codes facilitated quicker data entry for WSP staff.  However, WSP recognizes that crime codes are confusing and sometimes redundant with RCWs.

In the new system, using only RCW codes will allow WSP and our stakeholders to all use the same codes.  The officer on the street knows what RCW they are arresting someone on, the prosecutor knows what RCW they will use when charging someone, and the court knows what RCW to use when entering the outcome into the court database.  It makes sense that WSP also uses RCWs.

Rather than having two tracking numbers, there will be only one unique arrest/fingerprinting event tracking number – the TCN.

What do we use today? The 9-digit PCN tracks the arrest event through the system to the final disposition and ties the arrest to the disposition.

Why is it changing? The PCN is redundant to the TCN, which is currently in use today. The PCN is also a finite number and there is a possibility that all PCN combinations could be used in the near future.

What will we use going forward? The TCN will track the arrest event, including fingerprints in the Automated Biometric Identification System (ABIS), using a 16-digit number.

The 16-digit TCN is capable of infinite combinations and is logic based:

• The first two digits identify the county (34-Thurston).

• The next two digits identify the city/agency (01/Olympia-Olympia PD).

• The next four digits identify the number of livescans in the agency.

• The next seven digits are sequential, and the last digit is a check digit.

Example of a TCN = WA3401000112345671

County/City-Agency/livescan number/ sequential number/check digit

   34  /        01        /          0001          /          1234567          /         1

How will this change be reflected in the RAPsheet? The TCN will appear in the Arrest Tracking Number (ATN) field and in the TCN field on the RAPsheet. Historical PCNs will appear in the ATN field and the TCN will show in TCN field.

New disposition values will provide more specificity of the disposition status and will improve criminal history record data compliance reporting.

These new values are:

• Pending

• Continued

• Warrant issued

• Diversion

To learn more about the new values, attend the ‘What’s New with the W2 Replacement’ training or the ‘RAPsheet’ training.

Sign up for these trainings is available on the Criminal History Training Page.

The Washington Record of Arrests and Prosecutions, commonly known as the RAPsheet, is undergoing a makeover.  Based on feedback from our criminal and noncriminal justice users, we have improved the usability and readability of the RAPsheet, including:

• Headers, colors, and bold text on the RAPsheet to find critical information quicker.

• Logical flow of information from upper left to lower right (similar to the FBI’s Interstate Identification Index (III) RAP sheet).

Three types of RAPsheets:

1.  WATCH AND WATCHCJ RAPsheets will have color headings and bolded information.

2.  Omnixx/ACCESS Requested RAPsheets will have plain text, no color or bolding.  This system does not have color or bolding capabilities.  The information will be presented in the same order but will not have color and bolding.

3.  National Information Exchange Model (NIEM) is the FBI standard format.  Requesters outside of Washington State will receive the NIEM RAPsheet.

For additional information on the RAPsheet changes, please attend the “What’s New with the W2 Replacement” training or the “RAPsheet” training. Sign up for these trainings on the Criminal History Training Page.

Guide that shows changes to the new RAPsheet: Conviction RAPsheet QRG.

As part of the new W2 Replacement Project, data that currently resides in both Washington Crime Information Center (WACIC) and National Crime Information Center (NCIC), will be moved to NCIC only.  Similar to how the Boat File and Violent Person File only exist in NCIC now, the following files will be moved to NCIC only when the new W2 goes live:

• Stolen articles

• Stolen and recovered guns

• Missing persons

• Unidentified persons

• ID theft

• Vehicle and boat parts

For Missing and Unidentified Persons, WSP will continue to track case data. The Missing and Unidentified Person Unit (MUPU) in the Criminal Investigation Division provides some case management for local agencies with missing and unidentified person cases.  In particular MUPU coordinates all of the dental coding and subsequent entry of dental coding information into the missing and unidentified persons.  That function will not change.

In an effort to simplify and streamline the process, four changes will be visible to our stakeholders and customers using ACCESS:

1. Pawned Guns and Articles will continue to be stored in WACIC and will have their own file. The pawned records will be searched automatically when a Gun or Article query is submitted. The message keys for these records will remain the same.

2. A newly formatted RAPsheet that provides information in a more logical and easier to read format. Known as the ‘Text only RAPsheet’, color, bold and photos will not be visible on the ACCESS version of the RAPsheet, but information will flow in a logical way.

3. The responses to transactions will be changing slightly. Every effort is being made to keep the layout consistent with current responses, but changes in data will impact responses.

4. Purge notification messages for all WACIC files will be sent out when records are purged due to expiration of retention. The annual NCIC synchronization purge with the subsequent notifications to the agencies will not change.

Guide that shows where the file return will originate from: W2 File Move Quick Reference Guide

If you have any questions regarding the changes ACCESS users will experience, please contact the ACCESS team at (360) 534-2010 or email at ACCESS@wsp.wa.gov.