Criminal history record information (CHRI) consists of fingerprint-based records and disposition information submitted by law enforcement agencies and courts throughout Washington state. Learn more about us...
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Washington state statute RCW 10.98.100 requires the Identification and Criminal History Section to administer a compliance audit at least once annually for each prosecuting attorney, district and municipal court and originating agency to ensure all disposition reports have been received and added to the criminal offender record information described in RCW 43.43.705. The results of compliance audits shall be published annually and distributed to legislative committees dealing with criminal justice issues, the office of financial management, and criminal justice agencies and associations.
The compliance audit looks at the arrests received for a given time frame and determines whether the disposition has been received. A report is generated for each submitting entity to determine their rate of compliance with RCW governing submission of disposition information to the section. The results of this annual audit will be included in a report which is distributed to prosecuting attorneys, superior, district, and municipal courts; legislative committees; Washington Association of Prosecuting Attorneys (WAPA) and the Washington Association of Sheriffs and Police Chiefs (WASPC).
Common issues that have been identified include
PCN not forwarded to the court of jurisdiction. The most efficient way to send a disposition to the section is by entering the PCN to the court case in the Judicial Information System (JIS). The section receives a transfer of data from the Administrative Office of the Courts (AOC) each workday which contains electronic disposition transfer reports (EDTRs) for every court case that contains a PCN and a final disposition or updated information has been entered.
No Charge Filed dispositions not being forwarded to the section for entry. It is the responsibility of the agency that makes the final determination that no charges are going to be filed on an arrest charge to send the disposition report to the section.
Multiple charges on an arrest in which only one charge is prosecuted in court. If an arrest is sent to the section with multiple charges, the charges that are not filed in court need to have the disposition reports sent to the section indicating no charge filed.
Juvenile arrests in which fingerprints were submitted to the section but the charge is sent to diversion never sent to the section. Once a juvenile has completed a diversion, the disposition report needs to be sent to the section indicating that diversion was completed and the completed date. The section will then enter no charges filed for the arrest.
Disposition reports sent to the section stating No Charges Filed on a felony charge when in fact the arrest charge has been sent to a lower court for prosecution. The disposition report needs to follow the individual to the completion of prosecution. If the disposition report is sent to the section stating no charge filed but the arrest ends in a conviction in lower court, the individual’s RAPsheet will state no charge filed for the arrest instead of the conviction because the PCN never made it to the lower court for entry.
Warrant arrests not being forwarded to the court. For every fingerprint arrest charge a disposition needs sent to the section, either through mail or email or as an EDTR through AOC. If an arrest is for an out of county warrant arrest that are not satisfied at the time of arrest via the Livescan submission, a disposition report indicating out of county warrant needs to be sent to the section.
Two arrest events for the same offense submitted but only one PCN is forwarded to the court. If an individual is fingerprinted by the arresting agency and then re-fingerprinted when transferred to another agency or correction facility, both PCNs need to be sent to the court for entry to the court case. If only one PCN is forwarded to the court, the other arrest charge will remain open and that agency will be out of compliance and show a missing disposition.
The Section provides Options to aid in the Endeavor
The Section is eager to assist in determining where problems exist and what improvements can be made. There are a number of options the Section can provide to aid in this endeavor.
The section can provide disposition audit reports for each fingerprint arrest charge that was submitted that remains open without a final disposition.
A mini-audit can be conducted that would identify where in the Process Control Number (PCN) process there was a failure that resulted in no disposition. By looking at a sample of the open dispositions from an agency, section staff can offer suggestions to improve PCN procedures.
The Section is encouraging stakeholder meetings for each county in which representatives from the section; county prosecuting attorney’s office; superior, district, and municipal courts; and originating law enforcement agencies meet to discuss the PCN process and the procedures currently in place within the county. This allows the section to understand how the PCN is transferred within the county’s criminal justice process.
Section staff is available to discuss the PCN process and issues that may be agency specific.
Fingerprinting services are offered to the public at our office in Olympia. If you are an individual who needs fingerprinting services, you may visit our office anytime during normal office hours. Please take a moment to view the fees and fingerprint room rules before your visit. If you have any questions regarding fingerprinting, please call us at (360) 534-2000.
About The Identification & Criminal History Section
The Identification and Criminal History Section (Section) is the central repository for criminal history record information (CHRI) for the state of Washington and was established during the 1972 Legislative Session. CHRI maintained by the Section consists of fingerprint-based records and disposition information submitted by law enforcement agencies and courts throughout the state. The Section provides complete, accurate, and accessible criminal history and expert technical services in the interest of public safety.
Local criminal justice agencies are required by law to submit felony and gross misdemeanor arrest and disposition information to the State Patrol, where it is included in the Washington State Identification System (WASIS) criminal history database. Positive identification or non-identification can only be determined upon receipt of fingerprints.